Platform Overview
Engineered specifically for
UK healthcare staffing
From DBS checking to VAT invoicing, see how each feature works to eliminate admin overhead and keep your operations 100% audit-ready.
🗓️
Intelligent Shift Scheduling
Stop scheduling blind. See compliance before you assign.
- 6 built-in compliance checks before every assignment
- Fatigue rule enforcement (11-hour rest minimum)
- Visa & work permit hour limits automatically enforced
- Shift broadcast to eligible staff pool for instant claiming
- Open shift marketplace with real-time availability
Intelligent Shift Scheduling
AsanWork Core Module
Feature Status
Active & Automated
Validation Rules Enforced:
DBS Expiry
NMC Pin
Rest Period
Visa Hours
✅
Compliance & Credential Management
Never let an expired document put a patient at risk.
- Track DBS, NMC Pin, GMC, HCPC, right-to-work and more
- Automated expiry alerts 30–60 days before deadline
- Document upload with multi-file support (max 10MB)
- Recruiter verification workflow with audit trail
- Country-specific mandatory document rules
Compliance & Credential Management
AsanWork Core Module
Feature Status
Active & Automated
Validation Rules Enforced:
DBS Expiry
NMC Pin
Rest Period
Visa Hours
🧾
Automated Invoicing & Credit Notes
From approved timesheet to client invoice in one click.
- VAT-compliant invoice generation with PDF export
- Per-customer payment terms and tax configuration
- Credit note creation referenced to original invoices
- Invoice status tracking: draft → sent → paid → overdue
- Multi-currency billing (GBP, USD, EUR, CAD, AUD)
Automated Invoicing & Credit Notes
AsanWork Core Module
Feature Status
Active & Automated
Validation Rules Enforced:
DBS Expiry
NMC Pin
Rest Period
Visa Hours
💷
Payroll & Payslip Generation
Run payroll from timesheets. No re-entry. No errors.
- Payroll runs directly from approved timesheet data
- Digital payslip generation with PDF download
- Automatic tax and NI deduction calculations
- Midnight shift splitting with per-segment rate calculation
- Bank holiday and weekend rate multipliers built in
Payroll & Payslip Generation
AsanWork Core Module
Feature Status
Active & Automated
Validation Rules Enforced:
DBS Expiry
NMC Pin
Rest Period
Visa Hours
🕐
Digital Timesheets & Approvals
Paperless timesheet workflow with GPS and digital signature.
- Staff GPS check-in and check-out with timestamp
- Digital signature capture on mobile
- Client manager one-click approval portal
- Rejection workflow with reason tracking
- Midnight shift rate-splitting (day/night/weekend/holiday)
Digital Timesheets & Approvals
AsanWork Core Module
Feature Status
Active & Automated
Validation Rules Enforced:
DBS Expiry
NMC Pin
Rest Period
Visa Hours
🌐
Staff & Client Self-Service Portals
Give staff and clients the visibility they deserve.
- Staff portal: view shifts, submit timesheets, download payslips
- Open shift marketplace: staff claim available shifts instantly
- Client portal: view timesheets, approve/reject, request shifts
- Role-based access: admin, recruiter, client manager, staff
- Mobile-responsive design for on-the-go access
Staff & Client Self-Service Portals
AsanWork Core Module
Feature Status
Active & Automated
Validation Rules Enforced:
DBS Expiry
NMC Pin
Rest Period
Visa Hours
Why AsanWork?
How AsanWork compares to generic options
| Feature | Spreadsheets | Generic HR Tools | AsanWork |
|---|---|---|---|
| Compliance Enforced on Assignment | ❌ | ❌ | ✅ Automated |
| Midnight Shift Rate Splitting | ❌ Manual | ❌ | ✅ Automated |
| UK Right to Work & Visa Hour Caps | ❌ | ❌ | ✅ Automated |
| VAT Invoicing from Timesheets | ❌ Manual | ⚠️ Basic | ✅ 1-Click PDF |
| Client Approval Portal | ❌ | ⚠️ Limited | ✅ Included |
| Multi-Currency & Regional Support | ❌ | ⚠️ Premium | ✅ Built-in |
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